gitlab-org--gitlab-foss/doc/user/project/requirements/index.md

---
type: reference, howto
stage: Plan
group: Certify
info: To determine the technical writer assigned to the Stage/Group associated with this page, see https://about.gitlab.com/handbook/engineering/ux/technical-writing/#assignments
---

# Requirements Management **(ULTIMATE)**

> - [Introduced](https://gitlab.com/groups/gitlab-org/-/epics/2703) in [GitLab Ultimate](https://about.gitlab.com/pricing/) 12.10.
> - The ability to add and edit a requirement's long description [introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/224622) in [GitLab Ultimate](https://about.gitlab.com/pricing/) 13.5.

With requirements, you can set criteria to check your products against. They can be based on users,
stakeholders, system, software, or anything else you find important to capture.

A requirement is an artifact in GitLab which describes the specific behavior of your product.
Requirements are long-lived and don't disappear unless manually cleared.

If an industry standard *requires* that your application has a certain feature or behavior, you can
[create a requirement](#create-a-requirement) to reflect this.
When a feature is no longer necessary, you can [archive the related requirement](#archive-a-requirement).

<i class="fa fa-youtube-play youtube" aria-hidden="true"></i>
For an overview, see [GitLab 12.10 Introduces Requirements Management](https://www.youtube.com/watch?v=uSS7oUNSEoU).

![requirements list view](img/requirements_list_v13_5.png)

## Create a requirement

A paginated list of requirements is available in each project, and there you
can create a new requirement.

Users with Reporter or higher [permissions](../../permissions.md) can create requirements.

To create a requirement:

1. In a project, go to **Requirements**.
1. Select **New requirement**.
1. Enter a title and description and select **Create requirement**.

![requirement create view](img/requirement_create_v13_5.png)

You can see the newly created requirement on the top of the list, with the requirements
list being sorted by creation date, in descending order.

## View a requirement

You can view a requirement from the list by selecting it.

![requirement view](img/requirement_view_v13_5.png)

To edit a requirement while viewing it, select the **Edit** icon (**{pencil}**)
next to the requirement title.

## Edit a requirement

> The ability to mark a requirement as Satisfied [introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/218607) in [GitLab Ultimate](https://about.gitlab.com/pricing/) 13.5.

You can edit a requirement from the requirements list page.

Users with Reporter or higher [permissions](../../permissions.md) can edit requirements.

To edit a requirement:

1. From the requirements list, select the **Edit** icon (**{pencil}**).
1. Update the title and description in text input field. You can also mark a
   requirement as satisfied in the edit form by using the check box **Satisfied**.
1. Select **Save changes**.

## Archive a requirement

You can archive an open requirement while
you're in the **Open** tab.

Users with Reporter or higher [permissions](../../permissions.md) can archive requirements.

To archive a requirement, select **Archive** (**{archive}**).

As soon as a requirement is archived, it no longer appears in the **Open** tab.

## Reopen a requirement

You can view the list of archived requirements in the **Archived** tab.

Users with Reporter or higher [permissions](../../permissions.md) can reopen archived requirements.

![archived requirements list](img/requirements_archived_list_view_v13_1.png)

To reopen an archived requirement, select **Reopen**.

As soon as a requirement is reopened, it no longer appears in the **Archived** tab.

## Search for a requirement

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/212543) in [GitLab Ultimate](https://about.gitlab.com/pricing/) 13.1.

You can search for a requirement from the requirements list page based on the following criteria:

- Requirement title
- Author's username

To search for a requirement:

1. In a project, go to  **Requirements > List**.
1. Select the **Search or filter results** field. A dropdown menu appears.
1. Select the requirement author from the dropdown or enter plain text to search by requirement title.
1. Press <kbd>Enter</kbd> on your keyboard to filter the list.

You can also sort the requirements list by:

- Created date
- Last updated

## Allow requirements to be satisfied from a CI job

> - [Introduced](https://gitlab.com/groups/gitlab-org/-/epics/2859) in [GitLab Ultimate](https://about.gitlab.com/pricing/) 13.1.
> - [Added](https://gitlab.com/gitlab-org/gitlab/-/issues/215514) ability to specify individual requirements and their statuses in [GitLab Ultimate](https://about.gitlab.com/pricing/) 13.2.

GitLab supports [requirements test
reports](../../../ci/pipelines/job_artifacts.md#artifactsreportsrequirements) now.
You can add a job to your CI pipeline that, when triggered, marks all existing
requirements as Satisfied (you may manually satisfy a requirement in the edit form [edit a requirement](#edit-a-requirement)).

### Add the manual job to CI

To configure your CI to mark requirements as Satisfied when the manual job is
triggered, add the code below to your `.gitlab-ci.yml` file.

```yaml
requirements_confirmation:
  when: manual
  allow_failure: false
  script:
    - mkdir tmp
    - echo "{\"*\":\"passed\"}" > tmp/requirements.json
  artifacts:
    reports:
      requirements: tmp/requirements.json
```

This definition adds a manually-triggered (`when: manual`) job to the CI
pipeline. It's blocking (`allow_failure: false`), but it's up to you what
conditions you use for triggering the CI job. Also, you can use any existing CI job
to mark all requirements as satisfied, as long as the `requirements.json`
artifact is generated and uploaded by the CI job.

When you manually trigger this job, the `requirements.json` file containing
`{"*":"passed"}` is uploaded as an artifact to the server. On the server side,
the requirement report is checked for the "all passed" record
(`{"*":"passed"}`), and on success, it marks all existing open requirements as
Satisfied.

#### Specifying individual requirements

It is possible to specify individual requirements and their statuses.

If the following requirements exist:

- `REQ-1` (with IID `1`)
- `REQ-2` (with IID `2`)
- `REQ-3` (with IID `3`)

It is possible to specify that the first requirement passed, and the second failed.
Valid values are "passed" and "failed".
By omitting a requirement IID (in this case `REQ-3`'s IID `3`), no result is noted.

```yaml
requirements_confirmation:
  when: manual
  allow_failure: false
  script:
    - mkdir tmp
    - echo "{\"1\":\"passed\", \"2\":\"failed\"}" > tmp/requirements.json
  artifacts:
    reports:
      requirements: tmp/requirements.json
```

### Add the manual job to CI conditionally

To configure your CI to include the manual job only when there are some open
requirements, add a rule which checks `CI_HAS_OPEN_REQUIREMENTS` CI variable.

```yaml
requirements_confirmation:
  rules:
    - if: "$CI_HAS_OPEN_REQUIREMENTS" == "true"
      when: manual
    - when: never
  allow_failure: false
  script:
    - mkdir tmp
    - echo "{\"*\":\"passed\"}" > tmp/requirements.json
  artifacts:
    reports:
      requirements: tmp/requirements.json
```

## Import requirements from a CSV file

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/246857) in GitLab 13.7.

You can import requirements to a project by uploading a [CSV file](https://en.wikipedia.org/wiki/Comma-separated_values)
with the columns `title` and `description`.

After the import, the user uploading the CSV file is set as the author of the imported requirements.

Users with Reporter or higher [permissions](../../permissions.md) can import requirements.

### Import the file

Before you import your file:

- Consider importing a test file containing only a few requirements. There is no way to undo a large
  import without using the GitLab API.
- Ensure your CSV file meets the [file format](#imported-csv-file-format) requirements.

To import requirements:

1. In a project, go to **Requirements**.
   - If the project already has existing requirements, select the import icon (**{import}**) in the
     top right.
   - For a project without any requirements, select **Import CSV** in the middle of the page.
1. Select the file and select **Import requirements**.

The file is processed in the background and a notification email is sent
to you after the import is complete.

### Imported CSV file format

When importing requirements from a CSV file, it must be formatted in a certain way:

- **Header row:** CSV files must include the following headers:
  `title` and `description`. The headers are case insensitive.
- **Columns:** data from columns other than `title` and `description` is not imported.
- **Separators:** the column separator is automatically detected from the header row.
  Supported separator characters are: commas (`,`), semicolons (`;`), and tabs (`\t`).
  The row separator can be either `CRLF` or `LF`.
- **Double-quote character:** the double-quote (`"`) character is used to quote fields,
  enabling the use of the column separator in a field (see the third line in the
  sample CSV data below). To insert a double-quote (`"`) in a quoted
  field, use two double-quote characters in succession (`""`).
- **Data rows:** below the header row, succeeding rows must follow the same column
  order. The title text is required, while the description is optional and can be left empty.

Sample CSV data:

```plaintext
title,description
My Requirement Title,My Requirement Description
Another Title,"A description, with a comma"
"One More Title","One More Description"
```

### File size

The limit depends on the configuration value of Max Attachment Size for the GitLab instance.

For GitLab.com, it is set to 10 MB.

## Export requirements to a CSV file

> [Introduced](https://gitlab.com/gitlab-org/gitlab/-/issues/290813) in GitLab 13.8.

You can export GitLab requirements to a
[CSV file](https://en.wikipedia.org/wiki/Comma-separated_values) sent to your default notification
email as an attachment.

By exporting requirements, you and your team can import them into another tool or share them with
your customers. Exporting requirements can aid collaboration with higher-level systems, as well as
audit and regulatory compliance tasks.

Users with Reporter or higher [permissions](../../permissions.md) can export requirements.

To export requirements:

1. In a project, go to **Requirements**.
1. Select the **Export as CSV** icon (**{export}**) in the top right. A confirmation modal appears.
1. Select **Export requirements**. The exported CSV file is sent to the email address associated with your user.

### Exported CSV file format

<!-- vale gitlab.Spelling = NO -->
You can preview the exported CSV file in a spreadsheet editor, such as Microsoft Excel,
OpenOffice Calc, or Google Sheets.
<!-- vale gitlab.Spelling = YES -->

The exported CSV file contains the following columns:

- Requirement ID
- Title
- Description
- Author Username
- Latest Test Report State
- Latest Test Report Created At (UTC)